Legal Administrative Assistant

Albertsons LLC - Boise, Idaho

Albertsons Safeway is working to become the favorite food and drug retailer in every market it serves. The organization includes 2,230 stores, 27 distribution facilities and 19 manufacturing plants with over 250,000 employees across 34 states and the District of Columbia.  The company is privately owned with supermarkets across the country that include: Albertsons, Safeway, Vons, Pavilions, Randalls, Tom Thumb, Carrs, ACME, Jewel-Osco, Lucky, Shaw’s, Star Market, Super Saver, United Supermarkets, Market Street and Amigos.

The Legal Department has an opening for a Legal Administrative Assistant. This position is located in Boise, ID.

Completes a variety of secretarial, clerical, administrative and other duties to support a team of professional legal staff handling corporate real estate, compliance, and related legal matters.

DUTIES AND RESPONSIBILITIES:

• Process and route incoming mail appropriately, collaborating with others as needed.   Prepare out-going mail as needed.
• Handle and process legal documents, including notarizing signatures and arranging for appropriate filing.
• Prepare and send transmittal letters and other forms of routine correspondence.
• Prepare memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
• Answer telephone calls, tactfully and professionally handle inquiries, and transfer to appropriate party.
• Make travel arrangements and process related expense reports.
• Schedule meetings, make meeting arrangements, and prepare related agendas and meeting materials.
• Compile statistical data and format in reports for management review.
• Research and prepare certificates, memos and various other real estate documents.
• Research and interpret lease provisions and accurately enter abstract summary into document management system.
• Provide a variety of support services to real estate senior counsel, outside counsel, and corporate real estate personnel as well as Albertson’s Ethics and Compliance Manager.
• Gather necessary documentation to setup vendor information for payment through Oracle.
• Coordinate and audit invoices from outside law firms and vendors for payment in Serengeti.
• Other duties as assigned.

• Work requires working knowledge of general office software and procedures.
• Previous experience creating and formatting letters, envelopes, labels, memoranda and tables, and completing mail merge functions.
• Ability to accurately key 50 words per minute.
• May require math skills at level to complete one step calculations; i.e. addition, subtraction, multiplication, or division.
• Computer skills: word processing and/or spreadsheet.
• Familiarity and experience with real estate law is preferred.
• Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas, preferred but not required.
• Capability of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics, preferred but not required.

• Most work is performed in a temperature-controlled office environment.
• Incumbent may sit for long periods of time at a desk or computer terminal.
• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
• Stooping, bending, twisting, and reaching may be required in completion of job duties.

The above statements are intended to describe the general nature of work performed by the associate(s) in this job.  Specific duties and responsibilities may vary by position.

Closing Date:     September 5, 2016

Respond to: Interested candidates are encouraged to submit a resume by visiting  http://www.albertsons.com/our-company/employment-positions/ or www.careersatsafeway.com. 

We foster an inclusive working environment where the different strengths and perspectives of each employee is both recognized and valued. We believe that building successful relationships with our customers and our communities is only possible through the diversity of our people. And a diverse workforce leads to better teamwork and creative thinking, as well as mutual understanding and respect.

We provide employment, training, compensation, promotion and other conditions of employment without regard to race, color, religion, sexual orientation, gender identity, national origin, sex, age, disability, veteran status, medical condition, marital status or any other legally protected status.

We support a drug-free workplace – all applicants offered a position are required to pass a pre-employment drug test before they are hired.

AN EQUAL OPPORTUNITY EMPLOYER

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Posted: 30+ days ago

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